Baldimo wrote:
How can you not know? Don't you have to seek ID when you hire someone?
Sorry, but the straight answer is 'yes and no.'
First, you must do what you are required to do. What is not required is prohibited.
Specifically, at time of hire, the employee fills out the top section of the INS form I-9. The employer completes the second section. In the top section, the employee states whether he is a US citizen, or not. You cannot challenge the statement.
Now, completion of the second section requires the employer, or his representative (me) to fill in one, two, or three of the documentation columns. Column A both identifies the person and certifies his right to work in the US. A US passport completes the requirement. So does a resident alien card. There are several others, which you won't see in a decade. Complete column A, certify you have seen the document, and you are finished. May you demand a social security? NO. Can you require a valid driver license? No, not for this purpose. If the job actually requires a license, fine, but that has nothing to do with the I-9 or employment eligibility for non driving jobs.
Lacking a column A document, you must - MUST - have one document for column B, and one for column C. Column B is a driver license, a state issued id card, or half a dozen others which you will never see in a decade of filling out I-9s. I've done it for over a decade, and that's all I've ever been presented with. Column C shows a right to work in the US. A social security card is all I've ever been offered. If you see the ss card and it has not been plastic laminated or obviously counterfeit, you are done. You have completed your requirements; you may do nothing more.
Now, here's an oddity. If someone chooses, for example, to present you with a resident alien identification, you are never entitled to see that social security care, but which you must otherwise demand.
Now, for social security purposes, they still don't have to present the card. If they give you a number, though, you may call ss admin, give the name, sex, age, and number. If it doesn't match up, they advise you to advise the employee to drop by the local office and clear up the problem. Again, at that point, you have done all you must do.
It's an amazing system, Baldimo, and it sounds like it is designed to encourage undocumented workers, but it's what we live with. Oh, to protect itself, the employer may make copies of these documents for the form I-9. We are advised that if we do, we must make copies of everyone's, or be open to charges of discrimination.