please help me modify a memo

The memo sounds fine, but it sounds like an unusual way to handle pay. The standard in the U.S. is to include overtime pay with the regular pay, and include it on the same check as the straight time pay. Department secretaries would seldom be able to verify amounts paid.

To: Department Managers
From: Accounting Manager
Date: April 9
Subject: Overtime Pay
Department managers must submit the names of staff who worked overtime in March by April 11. The secretary of each department is expected to come to Office 101 to review and confirm the sum payable on April 12 by XPM.

The overtime pay will be delivered on April 13.

Thank you very much. Actually I do not know how to pay in our country's companies.

Thank you!

I modified the memo based on your advice. Who verify amounts paid in the U. S. Is he /she the department manager's assistant? Could you help me to check it? Thank you!
Department managers must submit the names of staff who worked overtime in March by April 11. The department manager's assistant is expected to come to Office 101 to review and confirm the sum payable on April 12 before 5 PM. The overtime pay will be delivered with your straight time pay in your check on April 13 .

Verification methods vary from company to company. In many, the only verification is done by the employee. That is, many employees keep their own records, and compare their record of hours worked to the hours stated on the check stub.

By the way, for employees paid by the hour, the hours and pay rates are required to be reported on the check stub. The minimum standard is a matter of federal law, and requires overtime pay at the rate of 1 1/2 the regular rate for all hours worked in excess of 40 hours per week. Many companies are more generous, paying 2 times the hourly if work is performed on holidays. This is optional under federal law. Individual states may have requirements that are greater than the federal minimum, but none may have lower restrictions.

I see. Thank you.

All true as far as I remember labor laws, but I retired in 1998.

:-)

Mostly, Fair Labor Standards Act of 1934 is still in effect.

I've forgotten much of what I worked under concerning federal and state labor laws. Having worked in management for most of my career - as controller, fiscal manager, and administrative director, it was my responsibility to ensure we were complying with all labor laws.